GUTOPO


GUTOPO22 Apr 2008 07:29 am

If life is about relationships, why are we so busy tracking tasks?

Starting my day today, I began listening to my voicemail and making notes about who called and what was their message. As I made notes, the “primary field” of my note was the person’s name who called. I looked back, and realized that this may be very appropriate to the overall organizational process. How might I expand on this in the rest of my life?

In the last two years, I’ve taken on a technical sales job. There are different skills involved doing this job than doing a pure technical implementation type role. I deal with people then technology rather than with technology then people.

In trying to help keep me and my sales guy organized, we identified that I tend to organize my life from an implementation approach. I tend to organize by projects first, and the people are simply resources to accomplish tasks. He looks at the people first. His job is the people,
and he wants to organize his life by the people involved, and the tasks are simply milestones to accomplish to help build and further the relationship.

Whether or not we’re trying to sell stuff to people, there’s some wisdom in orienting life around your relationships. I personally have come to believe that the love of God and neighbor are the most important things. Organizing my day around my relationships rather than around my tasks seems to better fit that belief.

Hmph. Now I need to explore task and organizational systems that are relationship oriented rather than task oriented. I could apply GTD’s approach of creating a “project” for every person. I could apply the 7 Habits approach of orienting around the major “roles” (ie:
relationships) I have in my life. I could go down the path of using ACT or some other CRM type approach thinking of people as leads and tasks as opportunities.

Time will tell, and so will I. Stay tuned.

“Seeking the Grand Unified Theory Of Personal Organization (GUTOPO)”

GUTOPO and Personal27 Apr 2007 04:44 pm

I’m looking for the Grand Unified Theory of Personal Organization (GUTOPO). I’ve been experimenting (hasn’t everyone) with Getting Things Done by David Allen. It’s a great framework for controlling “stuff” as Dave puts it. I’m coming up short with his system though, and have been pondering a convergence of GTD with the Seven Habits book by Steven Covey. I’ll explore the benefits of each approach, the shortcomings of GTD, and how to combine them to achieve “GUTOPO-ia.”

We all have too much “stuff” in our minds, and the focus of GTD is to get all that “stuff” out of our heads, and into a Trusted System to get it done as efficiently as possible. Dave focuses on not losing track of “stuff” so that our brains relax and begin the natural creative processes they do so well. He calls this clear headedness having a “mind like water.” GTD offers a comprehensive system for getting the stuff out of our heads and into our system. It’s realistic, achievable, imminently practical, and applicable to many forms of organizational technologies, since at it’s heart it’s about keeping lists.

The problem with GTD is there’s not enough discussion on how to insert your own “stuff” into your life. It seems like a reactionary system to me. It’s all about processing those inboxes of our lives. My issue is, that’s not how I want to live my life! Sure, I have inboxes into which other people are constantly putting things, but when do I get to insert my own next actions!? How do I think about what I want and prioritize my own goals!? It’s not fulfilling to keep processing my inbox over and over and over. I might have a day job, but I AM NOT MY DAY JOB. I have inboxes that need processing, sure, but I’m more than a processor of inboxes, and I need help knowing what to do with a clear head and new and creative thinking.

There’s nothing within the GTD model that teaches how to dream, and make those dreams materialize into reality. To be fair to Dave though, he tells us as much in his book. He’s not here to teach us how to do that, he’s here to bring us to the threshold of being able to do that. He’s going to enable us to have a “mind like water” that flows and is creative and is unstoppable, but he’s not here telling us what happens next.

Steven Covey tells us how to bring our own vision into focus, achieve balance in the activities of our lives, behave attempting to find synergies with those around us, and distance ourselves from the busywork so that we can focus on the “Important but not Urgent” aspects of our lives.